Alfanar - Case Study

Introduction

Alfanar is a renowned manufacturing company specializing in manufacturing electrical construction products, EPC solutions for conventional and renewable power plants, design, and allied engineering. They operate globally establishing a strong reputation throughout the Middle East, Asia, Africa, and Europe.

Alfanar is committed to developing high-quality products compliant with industrial safety standards and performance. The products are designed with modern state-of-the-art technologies and practices with rigorous quality testing in all of its production stages.

Alfanar pledges to meet ever-growing power demands by investing in modern renewable EPC solutions including CSP, PV, wind energy, biomass, geothermal, and waste-to-energy, committing to reducing environmental impact and embracing alternative sources of energy.

Challenge

With more than 10000 employees globally, alfanar met with the challenge of handling timesheet approvals using spreadsheets and emails, causing significant delays and chaos.

Though spreadsheets and emails may sound easy, they are not designed to handle huge volumes of data and become complex. Also, handling multiple approvals can take time and effort for managers.

This resulted in inefficient timekeeping and information being siloed, which made it difficult to centralize and report. Every time a new spreadsheet is created that often requires manual data entry and there is no guarantee that everyone would be working from the same version.

This further resulted in gaping holes in the timesheet handling process adding unnecessary project costs. For alfanar, it was paramount to ensure a more efficient and auditable way of timesheet approval.

Solution

After considering several options and extensive research, alfanar found its answer in Cflow, an AI-powered workflow automation system that can automate any process, eliminating manual repetitive tasks and redundancies. alfanar saw Cflow’s potential to fix issues and enhance employee timesheet management.

Outcome

Cflow automated alfanar’s timesheet approval process by eliminating manual timesheet submissions. The workflow is designed to intelligently route the timesheet to appropriate supervisors based on pre-defined rules.

Cflow’s digital interface allows supervisors to access and review timesheets electronically allowing for faster and more convenient approvals. Automated data capture and routing have reduced errors and delays and improved accuracy.

Cflow provided a centralized platform for managing the timesheets which made it easier for managers to track the status of each employee’s submissions, identify delays, and take corrective actions wherever necessary. This level of visibility improved overall accountability and streamlined the entire approval process.

Conclusion

Cflow’s automaton delivered significant efficiency gains for alfanar. Now all the employees can submit their weekly timesheets and get them approved by their respective managers on time. The automated submissions, routing, and approvals greatly reduced the processing time. Cflow’s user-friendly interface made it easier for employees to submit their timesheets, improving productivity and employee satisfaction.

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